Minutes
China Capability Centre – MCHM Finance Team
Date/Time
29th May 2026, 10:00am
Location
Meeting Room 5, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Ng, Vicky (Secretary)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
Hong Kong - Lau, Cheuk Ming (Finance Director)
Macau - Lok, Mona Mei Fong (Finance Manager)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
1
On Hold
4
Start
3
Monthly Follow-up
4
Description
Completed
Planning
Journal Entries (Recurring)
CCHL,
Taiwan,
China x5,
Macau
ACSL – Targeted be completed by end-Jun including AR & Concur
Chubb HK (waiting for resources) planning for Jun/Jul
Action:  remaining list
Concur
All 6 Entities
HK & ACSL Journal – June (Ella)
Payment summary – July
Duplicated expenses item - Cindy
AP Input invoices – 3 ways match
China x5, Macau
ACSL – June (depend on Vendor Management)
CHK - TBC
Fixed Asset Depreciation
China x 5
CHK
ACSL
CCHL
Macau
6) Master Data Management
Vendor
Customer
Fixed Assets
COA
TB/OS mapping
Vendor:
Macau and China x5
Fixed Assets:
Macau and China x5
Vendor: Jun
CHK x4
Customer: Jul
China x5, and HK x2
Fixed Assets: Jun
Eric will discuss with Mona
China x5
CHK x3 - May
COA and others:
Macau – Sep
China x5, and CHK TBC
7) Dispute Management – SideTrade
N/A
Kick off – Q2 2026
Technical Workshop – Completed
Functional Workshop – Completed 2 of 3
Implementation – Early Q3 2026
8) AR Settlement System – BlackLine
N/A
To be confirmed
2026 Q4 – Macau & China
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
15
Journal Entries (Recurring)
Not job related JE will be handled by CCC in P5/P6.  Amortisation will be handled by local GL team.
In Progress
Carrie
+
Mona
CCHL, Taiwan Branch, China, Macau – Completed
ACSL– In progress
Items will be Discussed Later
13
AR Settlement Process
BlackLine confirmed to provide a new quotation for reconsideration.  The system will be implemented this year and will go-live in Q4 26.
The targeted commencement date is P9/P10.
Start
Fan
+
TBA
Dispute Management Tool
There is a workshop for Global IT and HK IT teams on 18th May 2026.  One more demonstration of SideTrade has been arranged in the week of 11th May.
It will go-live in Q3 26.
1
Suppliers/Subcontractor Invoice Submission
ACSL AP Invoice Process Transfer to CCC – Timeline:
Cindy Yuen will send an email to vendors regarding electronic invoice submission in May 2026.
Electronic invoice submission will commence on 1 June 2026.
The transfer of AP invoice processing will begin on 1 June 2026.
Hard copy invoices will not be accepted after 1 July 2026.
Ho has started to scan the invoices and attached to the JDE.  Annie recommended forwarding the invoices to the general email addresses also.
Vicky will follow up with IT to add the buttons which directly to ACSL/CHKL general email addresses in photocopiers.
Start
Cindy
Items On Hold / Not Started
3
Create New Customer Account / New Vendor Master / FA Capitalization
The training will be provided by Maggie in May.  Targeted that the Vendor Master will be fully handled by Macau before September 2026.
Cindy will contact Wilson for Macau to get the access to run the full reports in ReportNow.
On Hold
Fan
+
Mona
Amy – Q2
Fan - Q3
4
Payment Process include Online Approval (AP process improvement)
ACH process was deployed in HK but the bank fee for Macau is high.
Cindy will discuss with Amy and will help Mona to follow up with IT.
On Hold
Mona
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
After the demonstration of the GEP AP on September 26th. It was discussed that HK will implement the GEP-AP module alongside the GEP PTP.
On Hold
Annie
-
8
Credit Hold Review (IQS)
This will include in the coming enhancement of IQS.  Fan will check with Polly of IT.  It will commence in Q2 or Q3.
Not Started
Fan
+
TBA
-
9
Automatically OTC10 report preparation process
Annie followed up with IT that Fire Dept (HK Govt) will start to use a new form on 1st Apr 2026.  IT will focus to the enhancement on it.  The OTC10 will be on queue.
On Hold
Eric
+
Pingie
Monthly Follow-up Items
2
Subcontractors' invoices Online Approval Workflow
Cindy will provide the monthly updates.
Annie updated that 20 subcontractors have been selected from each department (ES and FS) for testing.  It has 50% of contractors are using this system at this stage.
Completed
Cindy
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Carrie will provide the monthly updates.
Fixed Asset capitalization and depreciation of China have already handled by Macau.  Carrie will discuss with Mona the plan for Chubb HK.
Completed
Annie
+
Carrie
14
Concur Process
The Concur of HK, China and Macau have been fully transited to CCC.
Amy confirmed with HR that China cannot use Payroll for reimbursement.
Vicky will follow up the electronic filing at SharePoint.
Completed
Cindy
+
Amy
16
FP&A Reports (OTC09)
Yannis of CCC has sent the emails to BU regularly and Windy will follow up with BU via TEAMS according to the status.
Completed
Eric
April 2026
ANY OTHER BUSINESS
Nil
Agenda for next meeting
Next meeting Jun 12th 2026.  Process Lead will provide an update of projects.
Meeting closed at 11:00
Meeting Minutes prepared by Vicky Ng