Minutes
China Capability Centre – MCHM Finance Team
Date/Time
17th April 2026, 11:00am
Location
Meeting Room 2, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Ng, Vicky (Secretary)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
Hong Kong - Lau, Cheuk Ming (Finance Director)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
1
On Hold
4
Start
3
Monthly Follow-up
4
Description
Completed
Planning
Journal Entries (Recurring)
CCHL,
Taiwan,
China x5
Macau - April
ACSL – April
CHK - June
Accounts Reconciliation
All 11 Entities
Concur
All 6 Entities
AP Input invoices – 3 ways match
China x5, Macau
ACSL – June (depend on Vendor Management)
CHK - TBC
Fixed Asset Management
China x 5
Macau – April
CHK – April
ACSL – April
CCHL - April
6) Master Data Management
Vendor
Customer
Fixed Assets
COA
TB/OS mapping
Vendor:
Macau and China x5
Fixed Assets:
Macau and China x5
Vendor: July
CHK x4
Customer: Aug
China x5, and HK x2
Fixed Assets: Q2
China x5
CHK x3 - May
COA and others: China x5, and CHK TBC
7) Dispute Management – SideTrade
N/A
2026 Q2
8) AR Settlement System – BlackLine
N/A
2026 Q4
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
15
Journal Entries (Recurring)
The journal entries of CCHL, Taiwan Branch and China are fully handled by CCC.
Most of the journal entries of Macau has been managed by CCC.
Annie requested to pass the Journal entries of ACSL to CCC in Apr 2026.  Carrie will inform her teammate, Phyllis, to discuss with Yannis of CCC.
Phyllis reported that the standard journal entries of ACSL e.g. audited fee, maintenance fee, tax return fee, etc. have been handled by CCC in P4.
She targeted that 60% & 100% journal entries of ACSL will be handled by CCC in P5 and P7 respectively.  Except amortisation, it will handle by HK GL team.
In Progress
Carrie
+
Mona
CCHL, Taiwan Branch, China – Completed
Macau – In progress
ACSL:  April 2026
Items will be Discussed Later
13
AR Settlement Process
BlackLine confirmed to provide a new quotation for reconsideration.  The system will be implemented this year and will go-live in Q4 26.
The Business Case will be submitted by Annie.
Start
Fan
+
TBA
Dispute Management Tool
The kick-off meeting with SideTrade is scheduled on 17th Apr.  Fan is the Project Manager and Celia is the Functional & Business Expertise.
The system will be rolled out to Macau and China also.  Fan will discuss the implementation plan with Mona and Amy shortly.
It will go-live in Q3 26.
1
Suppliers/Subcontractor Invoice Submission
The testing of automation has been started by ES in Apr 2026.  Fire will be on hold of e-invoice.
In HK, ACSL has planned to implement first.  A new general email address will be created for receiving ACSL invoices.
The JDE roles are created/added to the CCC teammates continuously.
ACSL AP Invoice Process Transfer to CCC – Timeline:
Cindy Yuen will send an email to vendors regarding electronic invoice submission in May 2026.
Electronic invoice submission will commence on 1 June 2026.
The transfer of AP invoice processing will begin on 1 June 2026.
Hard copy invoices will not be accepted after 1 July 2026.
Start
Cindy
China – CCC
Winnie – Macau (remove approve)
Ella – AP role: MC, Macau (remove approve)
Amy:
Zoe – Trf to Ella – April 5.
Items On Hold / Not Started
3
Create New Customer Account / New Vendor Master / FA Capitalization
After discussion with BU, no on-line form will be implemented.  Manual form will be used.  CRM or JDE can be worked to setup the new customer but no SOX control.  It is still under assessment.
Mona will handle the creation of new customer account of China in Q2 26.  The creation of new vendor master and FA capitalization of HK will be proceeded by Macau in Q3 26.
On Hold
Fan
+
Mona
Amy – Q2
Fan - Q3
4
Payment Process include Online Approval (AP process improvement)
ACH process was deployed in HK but the bank fee for Macau is high.
Cindy will discuss with Amy and will help Mona to follow up with IT.
On Hold
Mona
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
After the demonstration of the GEP AP on September 26th. It was discussed that HK will implement the GEP-AP module alongside the GEP PTP.
On Hold
Annie
-
8
Credit Hold Review
This will include in the coming enhancement of IQS.
Not Started
Fan
+
TBA
-
9
Automatically OTC10 report preparation process
Annie followed up with IT that Fire Dept (HK Govt) will start to use a new form on 1st Apr 2026.  IT will focus to the enhancement on it.  The OTC10 will be on queue.
On Hold
Eric
+
Pingie
Monthly Follow-up Items
2
Subcontractors' invoices Online Approval Workflow
Cindy will provide the monthly updates.
Annie updated that 20 subcontractors have been selected from each department (ES and FS) for testing.  It has 50% of contractors are using this system at this stage.
Completed
Cindy
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Carrie will provide the monthly updates.
Fixed Asset capitalization and depreciation of China have already handled by Macau.  Carrie will discuss with Mona the plan for Chubb HK.
Completed
Annie
+
Carrie
14
Concur Process
The Concur of HK, China and Macau have been fully transited to CCC.
Amy confirmed with HR that China cannot use Payroll for reimbursement.
Vicky will follow up the electronic filing at SharePoint.
Completed
Cindy
+
Amy
16
FP&A Reports (OTC09)
Yannis of CCC has sent the emails to BU regularly and Windy will follow up with BU via TEAMS according to the status.
Completed
Eric
April 2026
ANY OTHER BUSINESS
Nil
Agenda for next meeting
Next meeting May 6th 2026.  Process Lead will provide an update of projects.
Meeting closed at 12:30
Meeting Minutes prepared by Vicky Ng
Appendix 1