Minutes
China Capability Centre – MCHM Finance Team
Date/Time
31st March 2026, 10:00am
Location
Meeting Room 6, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Ng, Vicky (Secretary)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
Hong Kong - Lau, Cheuk Ming (Finance Director)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
1
On Hold
4
Start
3
Monthly Follow-up
4
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
15
Journal Entries (Recurring)
CCC has fully handled the journal entries of CCHL, Taiwan Branch and China.
CCC has handled some simple journal entries from Macau.
Due to the manpower of CCC, Chubb HK and ACSL will be started later.  ACSL may start in Sep 2026.
In Progress
Carrie
+
Mona
CCHL, Taiwan Branch, China – Completed
Macau – In progress
Chubb HK & ACSL:
Sep 2026
16
FP&A Reports (OTC09)
CCC will try to follow up the OCT09 by email or Teams in Apr 2026.
Completed
Eric
April 2026
Items will be Discussed Later
13
AR Settlement Process
SOW has been signed.  Fan will collect the BU feedback on the training options:  onsite or online.  And Fan will discuss with Mona and Amy for the “Reminder” template later.
The kick off meeting with vendor will be started in the week 13th Apr.
Start
Fan
+
TBA
Training Options
Online/Onsite
1
E-Invoice (AP process improvement)
The testing of automation has been started by ES in Apr 2026.  Fire will be on hold of e-invoice.
In HK, ACSL has planned to implement first.  A new general email address will be created for receiving ACSL invoices.
Start
Cindy
China – CCC
Winnie – Macau (remove approve)
Ella – AP role: MC, Macau (remove approve)
Amy:
Zoe – Trf to Ella – April 5.
Items On Hold / Not Started
3
Create New Customer Account
After discussion with BU, no on-line form will be implemented.  Manual form will be used.  CRM or JDE can be worked to setup the new customer but no SOX control.  It is still under assessment.
On Hold
Fan
+
TBA
Followup with Jessica Yu
4
Payment Process include Online Approval (AP process improvement)
ACH process was deployed in HK but the bank fee for Macau is high.
On Hold
Mona
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
After the demonstration of the GEP AP on September 26th. It was discussed that HK will implement the GEP-AP module alongside the GEP PTP.
On Hold
Annie
-
8
Credit Hold Review
This will include in the coming enhancement of IQS.
Not Started
Fan
+
TBA
-
9
Automatically OTC10 report preparation process
Annie followed up with IT that Fire Dept (HK Govt) will start to use a new form on 1st Apr 2026.  IT will focus to the enhancement on it.  The OTC10 will be on queue.
On Hold
Eric
+
Pingie
Monthly Follow-up Items
2
Subcontractors' invoices Online Approval Workflow
Cindy will provide the monthly updates.
Annie updated that 20 subcontractors have been selected from each department (ES and FS) for testing.  It has 50% of contractors are using this system at this stage.
Completed
Cindy
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Carrie will provide the monthly updates.
Fixed Asset capitalization and depreciation of China have already handled by Macau.  Carrie will discuss with Mona the plan for Chubb HK.
Completed
Annie
+
Carrie
14
Concur Process
The Concur of HK, China and Macau have been fully transited to CCC.
Amy confirmed with HR that China cannot use Payroll for reimbursement.
Vicky will follow up the electronic filing at SharePoint.
Completed
Cindy
+
Amy
ANY OTHER BUSINESS
Nil
Agenda for next meeting
Next meeting April 17th 2026.  Process Lead will provide an update of projects.
Meeting closed at 11:00
Meeting Minutes prepared by Vicky Ng