Minutes
China Capability Centre – MCHM Finance Team
Date/Time
10th March 2026, 10:00am
Location
Meeting Room 6, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Ng, Vicky (Secretary)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
3
On Hold
4
Start
2
Monthly Follow-up
4
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
15
Journal Entries
The journal entries of CCHL and Taiwan Branch is continuously handled by CCC.
Mona will provide simple journal entries to CCC for trial.
CCC has started the journal entries for China.
Start
16
FP&A Reports (OTC09)
The preparation of OTC09 is fully handled by CCC.  Eric will liaise with Amy how CCC can help on the follow up action for OTC09.
Start
Items will be Discussed Later
13
AR Settlement Process
The budget of SideTrade has been approved.  It will be discussed next meeting.
Budget approved
Fan
+
TBA
Items On Hold / Not Started
1
E-Invoice (AP process improvement)
Matthew will discuss with Annie once he has completed the UBR configurations.  Annie will provide the updates next meeting.
On Hold
Cindy
3
Create New Customer Account
After discussion with BU, no on-line form will be implemented.  Manual form will be used.  CRM or JDE can be worked to setup the new customer but no SOX control.  It is still under assessment.
On Hold
Fan
+
TBA
Followup with Jessica Yu
4
Payment Process include Online Approval (AP process improvement)
ACH process was deployed in HK but the bank fee for Macau is high.
On Hold
Mona
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
After the demonstration of the GEP AP on September 26th. It was discussed that HK will implement the GEP-AP module alongside the GEP PTP.
On Hold
Annie
-
8
Credit Hold Review
This will include in the coming enhancement of IQS.
Not Started
Fan
+
TBA
-
9
Automatically OTC10 report preparation process
Annie followed up with IT that Fire Dept (HK Govt) will start to use a new form on 1st Apr 2026.  IT will focus to the enhancement on it.  The OTC10 will be on queue.
On Hold
Eric
+
Pingie
Monthly Follow-up Items
2
Subcontractors' invoices Online Approval Workflow
Cindy will provide the monthly updates.
Annie updated that 20 subcontractors have been selected from each department (ES and FS) for testing.  It has 50% of contractors are using this system at this stage.
Completed
Cindy
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Carrie will provide the monthly updates.
Fixed Asset capitalization and depreciation of China have already handled by Macau.  Carrie will discuss with Mona the plan for Chubb HK.
Completed
Annie
+
Carrie
14
Concur Process
The Concur of HK, China and Macau have been fully transited to CCC.
Amy confirmed with HR that China cannot use Payroll for reimbursement.
Vicky will follow up the electronic filing at SharePoint.
Completed
Cindy
+
Amy
ANY OTHER BUSINESS
Recruitment:
FP&A x 1 (TBC)
GL x 2 (Yannis, TBC)
AP x 3 (Ella, Zoe, Winnie)
AP
HK (CHK/ACSL)
Macau
MC
3ways
Ella(30%)/Winnie(70%)
Winnie(100%)
Zoe(100%)
AP Reconciliation
Ella
Zoe
Zoe
Concur
Ella(20%)/Zoe(70%)
Zoe
Zoe
Depreciation
Ella
Ella
Ella
Agenda for next meeting
Next meeting March 31st 2026.  Process Lead will provide an update of projects.
Meeting closed at 10:00
Meeting Minutes prepared by Vicky Ng