Minutes
China Capability Centre – MCHM Finance Team
Date/Time
16th January 2026, 12:00nn
Location
Meeting Room 12, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Ng, Vicky (Secretary)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
Hong Kong - Lau, Cheuk Ming (Finance Director)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
3
On Hold
4
Start
4
Monthly Follow-up
2
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
14
Concur Process
Cindy will send the notification to BU before 20th Jan 26.  Cindy and Ho will visit CCC to provide the face-to-face training in early Feb.
Mona will complete training in the week of 19th Jan 26.
Vicky will apply the access right of “ccc_apcustomerservice@chubbfs.com”  for Ho.
Start
Cindy
+
Amy
Cindy – 20th Jan. (notify)
Training F2F -
Mona – 19th
15
Journal Entries
Carrie has discussed with Ming, Mona and IT that supporting documents will be saved in share drive and the link will be pasted in the journal files.
Start
Carrie - Discuss with Ming the detail process by Jan 16.  Align the process with China.
Support sharedrive (OneDrive)
16
FP&A Reports (OTC09)
Eric and Windy have already provided the training of ReportNow to generate the Report OCT09.
CCC Finance teammates will fully handle (send email and follow up) the Report OCT09 in Jan 2026.
Start
CCC – completed in Dec
Items will be Discussed Later
12
Issue Credit Note process
SideTrade system will be implemented in Q1 2026.
Start
Annie
+
Ops Team
Assessment Dec (TBC)
Kick-Off (Mar 2026)
13
AR Settlement Process
BlackLine, SideTrade and GEP are waiting for budget approval.
Waiting for Budget approval
Fan
+
TBA
Submitted for 2026 Budget approval
Items On Hold / Not Started
1
E-Invoice (AP process improvement)
Annie will discuss with Matthew how to centralize the process.
On Hold
Cindy
3
Create New Customer Account
After discussion with BU, no on-line form will be implemented.  Manual form will be used.  CRM or JDE can be worked to setup the new customer but no SOX control.  It is still under assessment.
Not Started
Fan
+
TBA
Followup with Jessica Yu
4
Payment Process include Online Approval (AP process improvement)
ACH process was deployed in HK but the bank fee for Macau is high.
On Hold
Mona
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
After the demonstration of the GEP AP on September 26th. It was discussed that HK will implement the GEP-AP module alongside the GEP PTP.
On Hold
Annie
-
8
Credit Hold Review
This will include in the coming enhancement of IQS.
Not Started
Fan
+
TBA
-
9
Automatically OTC10 report preparation process
Annie followed up with IT that Fire Dept (HK Govt) will start to use a new form on 1st Apr 2026.  IT will focus to the enhancement on it.  The OTC10 will be on queue.
On Hold
Eric
+
Pingie
Monthly Follow-up Items
2
Subcontractors' invoices Online Approval Workflow
Cindy will provide the monthly updates.
Completed
Cindy
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Carrie will provide the monthly updates.
Fixed Asset capitalization and depreciation of China have already handled by Macau.  Carrie will discuss with Mona the plan for Chubb HK.
Completed
Annie
+
Carrie
ANY OTHER BUSINESS
Recruitment:
AP role x2 – A candidate has confirmed. Relocate from Chubb SH AP.
FP&A x 1 – continue recuriting.
Out of Office:  Mona – 16th to 23rd Feb
Amy – 26th Jan to 2nd Feb
China, Chinese New Year Holiday:  15-23 Feb
Agenda for next meeting
Next meeting February 3rd 2026.  Process Lead will provide an update of projects.
Meeting closed at 11:00
Meeting Minutes prepared by Vicky Ng