Minutes
China Capability Centre – MCHM Finance Team
Date/Time
18th December 2025, 4:00pm
Location
Meeting Room 6, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Ng, Vicky (Secretary)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
Hong Kong - Lau, Cheuk Ming (Finance Director)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
3
On Hold
4
Start
4
Monthly Follow-up
2
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
14
Concur Process
Concur in China has totally transferred to CCC.
Cindy will schedule the Part 2 meeting in Jan.
Vicky will follow-up the general email address ccc_apcustomerservice@chubbfs.com.
Start
Cindy
+
Amy
Followup with IT
15
Journal Entries
Majority of standard Journal entries of China have been handled by CCC.  HK will provide training to CCC in Jan 26 for Chubb HK, ACSL, CCHL and Chubb Taiwan accounts.
Adhoc Journal entries will be handled by Macau.
HK’s AP voucher match of subcontractor and Non PO will be handled by Macau/CCC in Q1 2026.
Start
16
FP&A Reports (OTC09)
Eric and Windy have already provided the training of ReportNow to generate the Report OCT09.
CCC Finance teammates will start to generate Dec report in Jan 2026.
Start
Items will be Discussed Later
12
Issue Credit Note process
SideTrade system will be implemented in Q1 2026.
Start
Annie
+
Ops Team
Assessment Dec (TBC)
Kick-Off (Mar 2026)
13
AR Settlement Process
BlackLine, SideTrade and GEP are waiting for budget approval.
Waiting for Budget approval
Fan
+
TBA
Submitted for 2026 Budget approval
Items On Hold / Not Started
1
E-Invoice (AP process improvement)
Annie will discuss with Matthew how to centralize the process.
On Hold
Cindy
3
Create New Customer Account
After discussion with BU, no on-line form will be implemented.  Manual form will be used.  CRM or JDE can be worked to setup the new customer but no SOX control.  It is still under assessment.
Not Started
Fan
+
TBA
Followup with Jessica Yu
4
Payment Process include Online Approval (AP process improvement)
ACH process was deployed in HK but the bank fee for Macau is high.
On Hold
Mona
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
After the demonstration of the GEP AP on September 26th. It was discussed that HK will implement the GEP-AP module alongside the GEP PTP.
On Hold
Annie
-
8
Credit Hold Review
This will include in the coming enhancement of IQS.
Not Started
Fan
+
TBA
-
9
Automatically OTC10 report preparation process
Annie followed up with IT that Fire Dept (HK Govt) will start to use a new form on 1st Apr 2026.  IT will focus to the enhancement on it.  The OTC10 will be on queue.
On Hold
Eric
+
Pingie
Monthly Follow-up Items
2
Subcontractors' invoices Online Approval Workflow
Cindy will provide the monthly updates.
Completed
Cindy
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Carrie will provide the monthly updates.
Vicky will apply the JDE role of ACSL and Chubb HK to CCC Finance teammates to generate AP and inventory reports.
Completed
Annie
+
Carrie
ANY OTHER BUSINESS
Nil
Agenda for next meeting
Next meeting January 6th 2026.  Process Lead will provide an update of projects.
Meeting closed at 5:00pm