Minutes
China Capability Centre – MCHM Finance Team
Date/Time
14th October 2025, 03:00pm
Location
Meeting Room 2, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Ng, Vicky (Secretary)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
4
In Progress
1
Completed
3
On Hold
3
Start
2
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Carrie and Mona will update the schedule list.  Carrie requested to add the “quarterly” or “yearly” information into the list.
Carrie will inform the CCC teammates to update the properties contents e.g. “preparer”, “reviewer” and “status” of the files and the files names must be consistent.
The managers will check their works and give feedback to the CCC teammates accordingly.
Carrie has given the positive comments on 3 CCC teammates.  Annie requested the managers to consider assigning more works to the CCC teammates to make good use of their time.
Monthly recurring journal and depreciation process will be starting from Oct.
In Progress
(Delay)
Annie
+
Carrie
Monthly recurring journal:
China and HK
Nov 21–28
Macau – Dec
Depreciation:  China – Oct 27th
Macau – Oct 27th
HK – Nov 24th
14
Concur Process
Cindy will provide the 1st draft of the Concur process and policies to Amy next week.
Annie requested all transactions must have the receipts uploaded in the Concur starting from 1st Nov.
Cindy will discuss with Mona of the final version of the process.  Annie reminded that the standardized process must be approved by Amy, Mona and Ming.
The training is targeted in 3rd week of Nov.
Start
Cindy
+
Amy
1st Draft
October 20th
2nd Draft
November 3rd
Final Approval
November 10th
Items will be Discussed Later
9
Automatically OTC10 report preparation process
Annie followed up with IT that Fire Dept (HK Govt) will start to use a new form on 1st Apr 2026.  IT will focus to the enhancement on it.  The OTC10 will be on queue.
Gathering Info
Eric
+
Pingie
Assessment Nov (TBC)
Kick-Off (Feb 2026)
12
Issue Credit Note process
Annie discussed with IT, the Credit Note and
e-Invoicing will be kicked off this quarter.
Documentation has been completed.  Pingie will discuss with vendor.  The target go-live date is Mar 2026.
Start
Annie
+
Ops Team
Assessment Dec (TBC)
Kick-Off (Mar 2026)
13
AR Settlement Process
BlackLine, SideTrade and GEP are waiting for budget approval.
Waiting for Budget approval
Fan
+
TBA
Submitted for 2026 Budget approval
Items on Hold / Not Started
1
E-Invoice (AP process improvement)
Annie will discuss with Matthew how to centralize the process this week.
On Hold
Cindy
3
Create New Customer Account
Annie requested BU to have an on-line form in their scopes.
Not Started
Fan
+
TBA
Followup with Andrew Wong
4
Payment Process include Online Approval (AP process improvement)
ACH process was deployed in HK but the bank fee for Macau is high.
On Hold
Mona
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
After the demonstration of the GEP AP on September 26th. It was discussed that HK will implement the GEP-AP module alongside the GEP PTP.
On Hold
Annie
-
8
Credit Hold Review
This will include in the coming enhancement of IQS.
Not Started
Fan
+
TBA
-
Items  Completed
2
Subcontractors' invoices Online Approval Workflow
There are three buds to be fixed (1) Invoice Date (2) Invoice no. checking (3) outbound mailbox blocked.
Annie completed the walkthrough with auditors.  The samples dated after 1st Oct 2025 will be selected for testing.
Completed
Cindy
5 & 6
Standardize COA maintenance and upload data to OneStream process
Ming, Mona and Amy have approved the process.  The user guide was also shared with King Chau.
Completed
Mona
+
Carrie
11
Create function to attach supporting document
Carrie and Cindy will provide the screenshot to Vicky for preparing the guideline for CCC.
Completed
Vicky
+
Mona
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
Annie has shared the Finance Org Chart (MCHM) which includes CCC teammates.
AOB 12
Agreed that the China Capability Centre – MCHM Finance Team Meeting will be hold by every three weeks.
Agenda for next meeting
Next meeting November 4th 2025.  Process Lead will provide an update of projects.
Meeting closed at 16:05
Meeting Minutes prepared by Vicky Ng