Minutes
China Capability Centre – MCHM Finance Team
Date/Time
3rd October 2025, 09:30am
Location
Meeting Room 4, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Hong Kong - Ng, Vicky (Secretary)
Macau - Lok, Mona Mei Fong (Finance Manager)
Apologies
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Asia - Wu, Eric (Senior Manager, FP&A)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
4
In Progress
1
Completed
3
On Hold
3
Awaiting review
1
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Vicky has created the share folders “Account Reconciliation” under “CCC Finance Working Group (MCHM)” in Teams.
Carrie has scheduled to update the list of reconciliations from 9th October daily, and Weekly report on the new joiners progress to Annie, Ming, Mona and Amy.
Fan and Cindy are scheduled in Nov and Dec respectively by October 20th.  Mona will review if there are any reports to be shared for reference.
Annie will provide the guideline (Messages Alert Set Up.docx) to setup the notification once the file has updated.
In Progress
(Delay)
Annie
+
Carrie
14
Concur Process
Document the current Concur review process and payment journals:
a) Cindy will prepare the first draft of the process document.
b) Amy and Mona will review the process, including China and Macau, for the second draft.
c) Cindy will seek final approval from Ming, Amy, and Mona.
Start
Cindy
+
Amy
1st Draft
October 20
2nd Draft
November 3rd
Final Approval
November 10th
Items will be Discussed Later
9
Automatically OTC10 report preparation process
Matthew has followed up with the vendor to generate data for Jobs over $1M USD.
Gathering Info
Eric
+
Pingie
Assessment Nov (TBC)
Kick-Off (Feb 2026)
12
Issue Credit Note process
Executives will visit UK in early Oct to explore into the global main theme of IT/System (including BlackLine and SideTrade) in the next coming years.
Awaiting Review
Annie
+
Ops Team
Assessment Dec (TBC)
Kick-Off (Mar 2026)
13
AR Settlement Process
The “Pool of Concepts” have been reviewed.  The BlackLine can perform around 80% of the normal work of HK.
The one-year cost of BlackLine is US$84K for HK, Macau and China.  Fan will share the similar proposal from HSBC to Annie.  Annie will explore any other options can be shared to HQ.
Waiting for Budget approval
Fan
+
TBA
Submitted for 2026 Budget approval
Items on Hold / Not Started
1
E-Invoice (AP process improvement)
After the demonstration of the GEP AP on September 26th. It was discussed that HK will implement the GEP-AP module alongside the GEP PTP.
On Hold
Cindy
3
Create New Customer Account
Did not discuss in the meeting.
Not Started
Fan
+
TBA
Followup with Andrew Wong
4
Payment Process include Online Approval (AP process improvement)
ACH process was deployed in HK but the bank fee for Macau is high.
On Hold
Mona
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
After the demonstration of the GEP AP on September 26th. It was discussed that HK will implement the GEP-AP module alongside the GEP PTP.
On Hold
Annie
-
8
Credit Hold Review
Jason of IT will discuss with Fan after the existing changes adopt to production.
Not Started
Fan
+
TBA
-
Items  Completed
2
Subcontractors' invoices Online Approval Workflow
There are three buds to be fixed (1) Invoice Date (2) Invoice no. checking (3) outbound mailbox blocked.
Annie completed the walkthrough with auditors.  The samples dated after 1st Oct 2025 will be selected for testing.
Completed
Cindy
5 & 6
Standardize COA maintenance and upload data to OneStream process
Ming, Mona and Amy have approved the process.  The user guide was also shared with King Chau.
Completed
Mona
+
Carrie
11
Create function to attach supporting document
Wilson informed that the function to attach the supporting document has already existed in JDE.
Completed
Vicky
+
Mona
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
China would like to move the Concur payment claim to CCC.  Ho will prepare the checklist/process documentation to Mona for 1st review.
Agenda for next meeting
Next meeting October 14th 2025.  Process Lead will provide an update of projects.
Meeting closed at 10:25
Meeting Minutes prepared by Vicky Ng