Minutes
China Capability Centre – MCHM Finance Team
Date/Time
17th September 2025, 11:00am
Location
Meeting Room 2, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Kang, Shuzhe (Finance Control & Accounting Manager)
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Ng, Vicky (Secretary)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
N/A
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
5
In Progress
2
Completed
1
On Hold
3
Awaiting review
1
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
2
Subcontractors' invoices Online Approval Workflow
There are 7 Subcontractors act as the pilot group to implement the enhancement.  The major issue of the invoice date has been fixed.  The 1st walkthrough was completed, and the next walkthrough with KPMG and EY is scheduled on 25th Sep.
Vicky will prepare the simplified version of the flowchart.
In Progress
(On Track)
Cindy
24th Sep
5 & 6
Standardize COA maintenance and upload data to OneStream process
Ming, Mona and Amy have approved the process.  The user guide was also shared with King Chau.
Completed
Mona
+
Carrie
10
Standardize and Centralize process for Accounts Reconciliation and IPE
The access right has been granted to Macau and China Finance team to upload accounts reconciliation files to the share drive.
Mona will upload the phase 1 account files and procedures for Carrie to provide training on 22nd Sep.
Vicky has completed 2 testing (pre-payment and accrual) for Hong Kong and will implement 2 testing (AP & HR) for China.
In Progress
(Delay)
Annie
+
Carrie
19th Sep
Items will be Discussed Later
9
Automatically OTC10 report preparation process
Matthew has followed up with the vendor to generate data for Jobs over $1M USD.
Gathering Info
Eric
+
Pingie
Assessment Nov (TBC)
Kick-Off (Feb 2026)
11
Create function to attach supporting document
Vicky has informed Matthew that the new function for GL team to upload the supporting documents in JDE is needed.  Matthew will discuss with Wilson.
Gathering Info
Vicky
+
Mona
Parked
12
Issue Credit Note process
Waiting for Vendor to revise the credit note interface.
Awaiting Review
Annie
+
Ops Team
Assessment Dec (TBC)
Kick-Off (Mar 2026)
13
AR Settlement Process
The “Pool of Concepts” have been reviewed.  The BlackLine can perform around 80% of the normal work of HK.
The one-year cost of BlackLine is US$84K for HK, Macau and China.  Fan will share the similar proposal from HSBC to Annie.  Annie will explore any other options can be shared to HQ.
Gathering Info
Fan
+
TBA
Waiting for BlackLine
Items on Hold / Not Started
1
E-Invoice (AP process improvement)
AP demo will be performed on 26th Sep.
On Hold
Cindy
Nick in Sept
3
Create New Customer Account
Did not discuss in the meeting.
Not Started
Fan
+
TBA
Followup with Andrew Wong
4
Payment Process include Online Approval (AP process improvement)
Did not discuss in the meeting.
Demo will be arranged in Sep 2025.
On Hold
Mona
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
Did not discuss in the meeting.  No further updates until September 2025.
On Hold
Annie
-
8
Credit Hold Review
Jason of IT will discuss with Fan after the existing changes adopt to production.
Not Started
Fan
+
TBA
-
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
Three candidates have been confirmed onboard on 22nd Sep.  Annie and Carrie will visit CCC office on 22nd Sep and Carrie will stay for a week to provide the training for the new joiners.
Share folders have been created in Teams for CCC Finance Working Group.
Agenda for next meeting
Next meeting September 30th 2025.  Process Lead will provide an update of projects.
Meeting closed at 12:15
Meeting Minutes prepared by Vicky Ng