Minutes
China Capability Centre – MCHM Finance Team
Date/Time
2nd September 2025, 10:00am
Location
Meeting Room 3, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Kang, Shuzhe (Finance Control & Accounting Manager)
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Ng, Vicky (Secretary)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
Macau - Lok, Mona Mei Fong (Finance Manager)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
5
In Progress
2
Completed
1
On Hold
3
Awaiting review
2
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
2
Subcontractors' invoices Online Approval Workflow
The Subcontractors’ Invoices Online Approval has been launched on 1st Sep.  No feedback was received from BU yet except Fiona’s team requested a training and the training will be provided on 3rd Sep.
Cindy will check with Pingie how many transactions were found.
Cindy will prepare the draft manual and walkthrough before next meeting.
In Progress
(On Track)
Cindy
+
Jim
16th Sep
5 & 6
Standardize COA maintenance and upload data to OneStream process
The process will be formally signed off by Amy and Ming today.  Carrie will follow up with Mona.
In Progress
Mona
+
Carrie
5th Sep
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Jim will provide the updated version of the plan to Carrie by today.
Vicky will schedule a meeting before 5th Sep for Jim, Carrie, Amy, Mona and Ming to discuss the access right of One Stream, JDE and Report Now for the 1st phase staff in CCC.  Once the access right confirmed, a formal email will be sent by Jim/Carrie to Ming, Amy and Mona for approval.
The due date for new user access should be decided and approve by next Monday 8th September.  If it is a new role, IT needs to know ASAP.
Carrie will upload the manual/user guide in the share drive.  Vicky will implement 4 testing of accounts reconciliation (China x HK @2).
In Progress
(Delay)
Annie
+
Carrie/Jim
16th Sep
Items will be Discussed Later
9
Automatically OTC10 report preparation process
Matthew has followed up with the vendor to generate data for Jobs over $1M USD.
Gathering Info
Eric
+
Pingie
Assessment Nov (TBC)
Kick-Off (Feb 2026)
11
Create function to attach supporting document
Vicky will follow up with Matthew Lo.
Gathering Info
Vicky
+
Mona
Parked
12
Issue Credit Note process
Waiting for Vendor to revise the credit note interface.
Awaiting Review
Annie
+
Ops Team
Assessment Dec (TBC)
Kick-Off (Mar 2026)
13
AR Settlement Process
The samples for “Pool of Concepts” have been given to BlackLine already.  Waiting for BlackLine to provide the quotation which includes Shanghai office.
Gathering Info
Fan
+
TBA
Waiting for BlackLine
Items on Hold / Not Started
1
E-Invoice (AP process improvement)
No Discussed.
No further updates until September 2025.
On Hold
Cindy
+
Jim
Nick in Sept
3
Create New Customer Account
Did not discuss in the meeting.
Not Started
Fan
+
TBA
Followup with Andrew Wong
4
Payment Process include Online Approval (AP process improvement)
Did not discuss in the meeting.
Demo will be arranged in Sep 2025.
On Hold
Mona
+
Jim
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
Did not discuss in the meeting.  No further updates until September 2025.
On Hold
Annie
+
Jim
-
8
Credit Hold Review
Jason of IT will discuss with Fan after the existing changes adopt to production.
Not Started
Fan
+
TBA
-
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
One candidate has accepted our offer and scheduled two for the second interview this week.
Amy will share the allowance package.
AOB 2
CCC Cost and Budget Allocation
On charge billing structure has been confirmed.  Initially consideration to sign the Service Agreement between HK, Macau and China.  Mona and Ming will check the Tax requirements with the auditors.  The inter-company charges will start at 1st Oct 2025.
AOB 3
Due to the personnel changes in China, HK and Macau will give back up to Amy.
Agenda for next meeting
Next meeting September 17th 2025.  Process Lead will provide an update of projects.
Meeting closed at 10:50
Meeting Minutes prepared by Vicky Ng