Minutes
China Capability Centre – MCHM Finance Team
Date/Time
14th August 2025, 16:00pm
Location
Meeting Room 2, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Kang, Shuzhe (Finance Control & Accounting Manager)
Hong Kong - Ng, Vicky (Secretary)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
China - Shi, Amy (Senior Finance Manager)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
5
In Progress
2
Completed
1
On Hold
3
Awaiting review
2
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
2
Subcontractors' invoices Online Approval Workflow
AP team completed UAT for the Pilot Group.
Cindy will demo the new AP process to Macau and China Finance team following by HK UAT testing is completed.
IT team has resolved the AI issues, such as invoice date format.
Cindy Yuen will send out the notification email to the selected pilot group by August 21.
Prepare the audit requirements following the UAT.
Note:
GEP AP system will be a demonstration in September (TBC), and the invitations will be sent to the interested parties .
In Progress
(On Track)
Cindy
+
Jim
Completed the UAT and received the approval from MDs and FD.
Targeted 1st deployment date August 18.
Waiting for Wilson Tin
5 & 6
Standardize COA maintenance and upload data to OneStream process
The New COA process document is ready for Mona’s review. [Completed]
Data upload to OneStream process is in progress
Carrie has confirmed that P&L and BS are passed except UD1 (Security install and Products).
Actions:
Carrie will follow up with Yang. [Completed]
Eric to confirm that the 2025 P07 data has been uploaded and all FP&A reports have been generated accurately. [Completed]
Carrie to finalise the new process documents for Vicky to re-test. [Completed]
The process to be formally signed off by Amy, Mona and Ming.
Mainland China confirmed Go-Live scheduled with the new process.
No changes are planned for Macau.
In Progress
Mona + Carrie
The user guide by the end of August
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Carrie and Jim has prepared the Master Accounts Reconciliation List for both HK and mainland China.  They will work together to complete the list and prioritize the preparation of the user guide to support the upcoming transition to CCC. The target is to have the first draft ready for review before August. - Overdue
The checklist has completed but the first draft document is not ready yet.
Once Jim and Carrie have finalized their sections, the Macau team will add their Accounts Reconciliation List to the master document.
In Progress
(Delay)
Annie
+
Carrie/Jim
1st Draft  August C1 (CHK & MC)
2nd Draft (Mac) early September
Items will be Discussed Later
9
Automatically OTC10 report preparation process
Matthew has followed up with the vendor to generate data for Jobs over $1M USD.
Gathering Info
Eric
+
Pingie
Assessment Nov (TBC)
Kick-Off (Feb 2026)
11
Create function to attach supporting document
Vicky will follow up with Matthew Lo.
Gathering Info
Vicky
+
Mona
Parked
12
Issue Credit Note process
Waiting for Vendor to revise the credit note interface.
Awaiting Review
Annie
+
Ops Team
Assessment Dec (TBC)
Kick-Off (Mar 2026)
13
AR Settlement Process
Gathering info with Credit Control Teams (Asia) for the “Pool of Concepts”.
Provide the samples to Blackline by 21 August
Gathering Info
Fan
+
TBA
Waiting for BlackLine
Items on Hold / Not Started
1
E-Invoice (AP process improvement)
No Discussed.
No further updates until September 2025.
On Hold
Cindy
+
Jim
Nick in Sept
3
Create New Customer Account
Did not discuss in the meeting.
Not Started
Fan
+
TBA
Followup with Andrew Wong
4
Payment Process include Online Approval (AP process improvement)
Did not discuss in the meeting.
No further updates until September 2025.
On Hold
Mona
+
Jim
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
Did not discuss in the meeting.  No further updates until September 2025.
On Hold
Annie
+
Jim
-
8
Credit Hold Review
Jason of IT will discuss with Fan after the existing changes adopt to production.
Not Started
Fan
+
TBA
-
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
The recruitment has been kicked off and temporary office was rent in the same building.  The staff can work at temporary office anytime.
First round interview completed, and selected two potential candidates for F2F in HK with Carrie and Annie around 21 or 22 August.
AOB 2
Discount line (purchasing):
Carrie will schedule a meeting with Cindy Yuen, Annie Cheung, Cindy Chiang, Rita Wan and Mona Lok to discuss the details.
AOB 3
CCC Cost and Budget Allocation
Eric will discuss with Stephen and Pele for the cost and budget allocation for the coming years.
Agenda for next meeting
Next meeting September 2nd 2025.  Process Lead will provide an update of projects.
Meeting closed at 16:15
Meeting Minutes prepared by Annie Cheung