Minutes
China Capability Centre – MCHM Finance Team
Date/Time
5th August 2025, 10:00am
Location
Meeting Room 2, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
China - Kang, Shuzhe (Finance Control & Accounting Manager)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
Hong Kong - Ng, Vicky (Secretary)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
5
In Progress
3
Completed
0
On Hold
3
Awaiting review
2
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
2
Subcontractors' invoices Online Approval Workflow
UAT kickoff is confirmed with AP team following by BU UAT on Aug 6.
Annie will demo the BU process to Finance team – China on Aug 5.
Cindy will demo the new AP process to Macau and China Finance team following by HK UAT testing is completed.
Cindy and Annie are continue working with IT to resolve the outstanding AI issues, such as invoice date format.
Cindy Yuen will manage communications with Subcontractors and the selected pilot group.
Prepare the audit requirements following the UAT.
Note:
GEP AP system will be a demonstration in September (TBC), and the invitations will be sent to the interested parties .
In Progress
(On Track)
Cindy
+
Jim
Completed the UAT introduction and requirements by 8 August.
Targeted 1st deployment date August 18, subjected to receive approve MDs and FD on August 13.
5 & 6
Standardize COA maintenance and upload data to OneStream process
The New COA process document is ready for Mona’s review.
Data upload to OneStream process is in progress
Carrie has confirmed that P&L and BS are passed except UD1 (Security install and Products).
Actions:
Carrie will follow up with Yang.
Eric to confirm that the 2025 P07 data has been uploaded and all FP&A reports have been generated accurately.
Carrie to finalise the new process documents for Vicky to re-test.
The process to be formally signed off by Amy, Mona and Ming.
Mainland China confirmed Go-Live scheduled with the new process.
No changes are planned for Macau.
In Progress (Delay)
Mona + Carrie
Update the user guide by the end of August
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Carrie and Jim has prepared the Master Accounts Reconciliation List for both HK and mainland China.  They will work together to complete the list and prioritize the preparation of the user guide to support the upcoming transition to CCC. The target is to have the first draft ready for review before August. - Overdue
The checklist has completed but the first draft document is not ready yet.
Once Jim and Carrie have finalized their sections, the Macau team will add their Accounts Reconciliation List to the master document.
In Progress
(Delay)
Annie
+
Carrie/Jim
1st Draft  August C1 (CHK & MC)
2nd Draft (Mac) early September
Items will be Discussed Later
9
Automatically OTC10 report preparation process
Matthew has followed up with the vendor to generate data for Jobs over $1M USD.
Gathering Info
Eric
+
Pingie
Assessment Nov (TBC)
Kick-Off (Feb 2026)
11
Create function to attach supporting document
Vicky will follow up with Matthew Lo.
Gathering Info
Vicky
+
Mona
Parked
12
Issue Credit Note process
Waiting for Vendor to revise the credit note interface.
Awaiting Review
Annie
+
Ops Team
Assessment Dec (TBC)
Kick-Off (Mar 2026)
13
AR Settlement Process
Gathering info with Credit Control Teams (Asia) for the “Pool of Concepts”.
Gathering Info
Fan
+
TBA
Waiting for requirements by this week
Items on Hold / Not Started
1
E-Invoice (AP process improvement)
No Discussed.
No further updates until September 2025.
On Hold
Cindy
+
Jim
Nick in Sept
3
Create New Customer Account
Did not discuss in the meeting.
Not Started
Fan
+
TBA
Followup with Andrew Wong
4
Payment Process include Online Approval (AP process improvement)
Did not discuss in the meeting.
No further updates until September 2025.
On Hold
Mona
+
Jim
Mona will continue working with HSBC ACH account fees.
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
Did not discuss in the meeting.  No further updates until September 2025.
On Hold
Annie
+
Jim
-
8
Credit Hold Review
Jason of IT will discuss with Fan after the existing changes adopt to production.
Not Started
Fan
+
TBA
-
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
The recruitment has been kicked off and temporary office was rent in the same building.  The staff can work at temporary office anytime.
First round interview completed, and selected two potential candidates for F2F in HK with Carrie and Annie.
AOB 2
Discount line (purchasing):
Carrie will schedule a meeting with Cindy Yuen, Annie Cheung, Cindy Chiang, Rita Wan and Mona Lok to discuss the details.
AOB 3
CCC Cost and Budget Allocation
Eric will discuss with Stephen and Pele for the cost and budget allocation for the coming years.
Agenda for next meeting
Next meeting August 16th 2025.  Process Lead will provide an update of projects.
Meeting closed at 10:50am
Meeting Minutes prepared by Annie Cheung