Minutes
China Capability Centre – MCHM Finance Team
Date/Time
23rd June 2025, 10:00am
Location
Meeting Room 2, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Hong Kong - Ng, Vicky (Secretary)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
China - Kang, Shuzhe (Finance Control & Accounting Manager)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
5
In Progress
3
Completed
0
On Hold
3
Awaiting review
2
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
2
Subcontractors' invoices Online Approval Workflow
IT has approved the PO design.  Vicky will prepare the forms for Annie to review.  1st UAT for BU and AP team will be commenced in the 1st week of Aug and 2nd week of Aug respectively.
Cindy is waiting for Mona and Jim’s Feedback of the workflow.  The TEAMS meeting with Macau and Mainland China to preview the UAT will be arranged by Cindy.
The targeted date to go live for HK is mid-September.  Macau and China will commence in 2026.
Awaiting Review
Cindy
+
Jim
-
5 & 6
Standardize COA maintenance and upload data to OneStream process
The monthly upload process to OneStream currently differs between three regions:
China uploads the TB to OneStream but bypasses the P&L
Macau uploads the TB w/o mapping codes.
HK uploads the TB with mapping codes.
To ensure consistency and accuracy, this process should be aligned across China, HK and Macau.
Carrie, Jim and Mona will discuss and standardise the mapping approach with Yang within this week.
In Progress
Mona + Carrie
-
9
Automatically OTC10 report preparation process
Jason has followed up with the vendor.  Meeting scheduled this Wednesday with Eric and IT team.
In Progress
Eric
+
Pingie
-
10
Standardize and Centralize process for Accounts Reconciliation and IPE
Jim has provided the reconciliation list.  Carrie will prepare the HK and Mainland China Master Accounts Reconciliation List.
Afterward, Carrie and Jim will review, standardise and document the reconciliation process for each account across all regions to ensure consistency and improve controls.
Gathering Info
Annie
+
Carrie/Jim
-
11
Create function to attach supporting document
Vicky will follow up with Matthew Lo.
Gathering Info
Vicky
+
Mona
.
12
Issue Credit Note process
Waiting for Vendor to revise the credit note interface.
Awaiting Review
Annie
+
Ops Team
-
13
AR Settlement Process
Annie will discuss with the Salespersons of BlackLine on 24th Jun.  The “Pool of Concepts” will be provided by John Field of O2C Lab.
Gathering Info
Fan
+
TBA
-
Items on Hold / Not Started
1
E-Invoice (AP process improvement)
No Discussed.
No further updates until August 2025.
On Hold
Cindy
+
Jim
-
3
Create New Customer Account
Did not discuss in the meeting.
Not Started
Fan
+
TBA
-
4
Payment Process include Online Approval (AP process improvement)
Did not discuss in the meeting.
No further updates until August 2025.
On Hold
Mona
+
Jim
-
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
Did not discuss in the meeting.  No further updates until August 2025.
On Hold
Annie
+
Jim
-
8
Credit Hold Review
Jason of IT will discuss with Fan after the existing changes adopt to production.
Not Started
Fan
+
TBA
-
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
The fit out of the office in Hengqin will be completed on 16th Sept.
The company registration will be completed at end of Jun/early of Jul.
AOB 2
Discount line (purchasing):
Carrie will schedule a meeting with Cindy Yuen, Annie Cheung, Cindy Chiang, Rita Wan and Mona Lok to discuss the details.
AOB 3
JDE Function “Scroll to End” (Completed)
All requesters could use “Scroll to End” function.
AOB 4
e-Statement (completed)
JDE has the existing function to generate the e-statement.
AOB 5
CCC Cost and Budget Allocation
HK will pay all the costs except rental.  Eric mentioned that it is high probability to use the Service Agreement between entities.
Eric will discuss with Stephen and Pele for the cost and budget allocation for the coming years.
Agenda for next meeting
Next meeting July 8th 2025.  Process Lead will provide an update of projects.
Meeting closed at 10:50am
Meeting Minutes prepared by Vicky Ng