Minutes
China Capability Centre – MCHM Finance Team
Date/Time
4th June 2025, 10:00am
Location
Meeting Room 4, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
China - Kang, Shuzhe (Finance Control & Accounting Manager)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Hong Kong - Ng, Vicky (Secretary)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
N/A
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
5
In Progress
3
Completed
0
On Hold
3
Awaiting review
2
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
2
Subcontractors' invoices Online Approval Workflow
Annie has discussed with Jimmy Tan, IT and vendor on 3rd June 2025 that the JDE system will allow the Engineers and Project Managers to select the OS order which has the UBR D1 & D2 hold.  The approval workflow will follow the standard OS approval matrix, however if the order has the D1 & D2 hold, the additional approval is needed.
The Engineers and Project Managers can add 3 criteria (Employee Compensation / Contra Charge / Retention) for further approval.
Annie targeted the go live date for HK is 1st Oct 2025.  Macau and China will not implement this workflow as no D1 & D2 hold on their sides.
Cindy and Jim will discuss the flow further.
Awaiting Review
Cindy
+
Jim
22/06/25
5 & 6
Standardize COA maintenance and upload data to OneStream process
Carrie has forwarded the 1st draft (simplified version) to Vicky to review.  Mona will share her experience to upload the data to OneStream.
In Progress
Mona + Carrie
-
9
Automatically OTC10 report preparation process
Eric is still waiting for Jason’s update and will create the trial template by Macro.  Annie emphasised that the validation must be needed in the master file.
In Progress
Eric
+
Pingie
-
10
Standardize and Centralize process for Accounts Reconciliation and IPE
The process will be kicked off in mid-Jun 2025 and be completed in Aug 2025.
Gathering Info
Annie
+
Carrie/Jim
-
11
Create function to attach supporting document
Vicky will follow up with Matthew Lo.
Gathering Info
Vicky
+
Mona
.
12
Issue Credit Note process
Confirmed that the process will implement in JDE.  Fan will discuss the standardization of reason codes with John Field and BU.
Macau will be the pilot to implement the process in Q4 2025.
Awaiting Review
Annie
+
Ops Team
-
13
AR Settlement Process
Annie is still waiting for the “Pool of Concepts” from John Field and will speak to Blackline directly.
Gathering Info
Fan
+
TBA
-
Items on Hold / Not Started
1
E-Invoice (AP process improvement)
No Discussed.
No further updates until August 2025.
On Hold
Cindy
+
Jim
-
3
Create New Customer Account
Did not discuss in the meeting.
Not Started
Fan
+
TBA
-
4
Payment Process include Online Approval (AP process improvement)
Did not discuss in the meeting.
No further updates until August 2025.
On Hold
Mona
+
Jim
-
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
Did not discuss in the meeting.  No further updates until August 2025.
On Hold
Annie
+
Jim
-
8
Credit Hold Review
Jason of IT will discuss with Fan after the existing changes adopt to production.
Not Started
Fan
+
TBA
-
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
An office in Hengqin has been rented and will start the renovation work in June.
The company registration is still in progress in China.
It will start to set up the bank account once company registration completed.
AOB 2
Discount line (purchasing):
Carrie will schedule a meeting with Cindy Yuen, Annie Cheung, Cindy Chiang, Rita Wan and Mona Lok to discuss the details.
AOB 3
JDE Function “Scroll to End”
AP teammates reported that they cannot use this function.  Vicky will follow up with Wilson Tin.
AOB 4
e-Statement (completed)
JDE has the existing function to generate the e-statement.
AOB 5
CCC Cost and Budget Allocation
Eric will discuss with Ken.
Agenda for next meeting
Next meeting June 23rd 2025.  Process Lead will provide an update of projects.
Meeting closed at 11:13am
Meeting Minutes prepared by Vicky Ng