Minutes
China Capability Centre – MCHM Finance Team
Date/Time
22nd May 2025, 10:00am
Location
Meeting Room 4, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
China - Kang, Shuzhe (Finance Control & Accounting Manager)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Hong Kong - Ng, Vicky (Secretary)
Macau - Lok, Mona Mei Fong (Finance Manager)
Apologies
Asia - Wu, Eric (Senior Manager, FP&A)
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
5
In Progress
3
Completed
0
On Hold
3
Awaiting review
2
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
1
E-Invoice (AP process improvement)
No Discussed.
No further updates until August 2025.
On Hold
Cindy
+
Jim
-
2
Subcontractors' invoices Online Approval Workflow
Annie highlighted there will be significant changes to the Payment Request Process.  Eventually, the process will eliminate the need for signatories on invoices, incorporate AI for automated matching, enable invoice scanning directly into the system and move towards a paperless environment.
Awaiting Review
Cindy
+
Jim
-
3
Create New Customer Account
Did not discuss in the meeting.
Not Started
Fan
+
TBA
-
4
Payment Process include Online Approval (AP process improvement)
Did not discuss in the meeting.
No further updates until August 2025.
On Hold
Mona
+
Jim
-
5 & 6
Standardize COA maintenance and upload data to OneStream process
Mona has received the 1st draft (simplified version) of the User Guide from Carrie and sent to Amy to review.
In Progress
Mona + Carrie
03/06/25
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
Did not discuss in the meeting.  No further updates until August 2025.
On Hold
Annie
+
Jim
-
8
Credit Hold Review
Jason of IT will discuss with Fan after the existing changes adopt to production.
Not Started
Fan
+
TBA
-
9
Automatically OTC10 report preparation process
eCAR has been approved and the meeting with vendor has been scheduled in week 26th May.
In Progress
Eric
+
Pingie
-
10
Standardize and Centralize process for Accounts Reconciliation and IPE
No Discussed.
No further updates until Q3.
Not Started
Annie
+
Carrie/Jim
-
11
Create function to attach supporting document
Vicky has provided the relevant information to IT and will discuss with IT later.
Gathering Info
Vicky
+
Mona
03/06/25
12
Issue Credit Note process
There will be a big change on the Credit Note process.
Improve the approval flow in JDE (Payment Claim, and CM) and capture reasons for credit.
Awaiting Review
Annie
+
Ops Team
-
13
AR Settlement Process
Both demonstration of Blackline and JDE Settlement function have been done.  A “Pool of Concepts” will be prepared by John Field for consideration.  Macau maybe the pilot to implement the AR Settlement in 2026.
Gathering Info
Fan
+
TBA
-
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
The internal approval of setting up the bank account was completed.
The company registration is still in progress in China.
AOB 2
Discount line (purchasing):
Annie emphasized that no discount prices should be printed on the deliver notes.  Carrie will schedule a meeting with Cindy Yuen, Annie Cheung, Cindy Chiang, Rita Wan and Mona Lok to discuss the details.
AOB 3
JDE Function “Scroll to End”
Vicky consulted with IT, if the number of records is not huge, it should be fine to enable the “scroll to the end” function.
It is waiting for Annie’s approval.  Annie requested team managers and their subordinates to understand the potential risks and to commit the use of the filter function to narrow the records found.
AOB 4
e-Statement
Fan proposed to add the e-Statement into the priority list.
Agenda for next meeting
Next meeting June 4th 2025.  Process Lead will provide an update of projects.
Meeting closed at 10:50am