Minutes
China Capability Centre – MCHM Finance Team
Date/Time
7th May 2025, 10:00am
Location
Meeting Room 4, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
China - Kang, Shuzhe (Finance Control & Accounting Manager)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Hong Kong - Ng, Vicky (Secretary)
Macau - Lok, Mona Mei Fong (Finance Manager)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
N/A
Guests
MCHKM – King Chau (Business Transformation Director)
Project Progress Updates
Progress Status
Number of Projects
Not Started
5
In Progress
3
Completed
0
On Hold
3
Awaiting review
2
DISCUSSION POINTS
Priority Item
Description
Status
Action Person
Due Date
1
E-Invoice (AP process improvement)
No Discussed.
No further updates until August 2025.
On Hold
Cindy
+
Jim
-
2
Subcontractors' invoices Online Approval Workflow
The Business Requirements Document (BRD) has been drafted, and Cindy will discuss with Fiona.  Scheduled a meeting with the system provider on May 12.
Awaiting Review
Cindy
+
Jim
12/05/25
3
Create New Customer Account
Did not discuss in the meeting.
Not Started
Fan
+
TBA
-
4
Payment Process include Online Approval (AP process improvement)
Did not discuss in the meeting.
No further updates until August 2025.
On Hold
Mona
+
Jim
-
5 & 6
Standardize COA maintenance and upload data to OneStream process
Carrie will prepare the 1st draft (simplified version) of the User Guide which must compliance with the SOX requirement by the next meeting.  Then, Mona will review and discuss with Amy.
In Progress
Mona + Carrie
21/05/25
7
Setup an alert process to manage Late PO when supplier invoice was issued before PO issue date
AP process improvement
Did not discuss in the meeting.  No further updates until August 2025.
On Hold
Annie
+
Jim
-
8
Credit Hold Review
Jason of IT will discuss with Fan after the existing changes adopt to production.
Not Started
Fan
+
TBA
-
9
Automatically OTC10 report preparation process
eCAR has been resubmitted and awaiting budget approval.
In Progress
Eric
+
Pingie
21/05/25
10
Standardize and Centralize process for Accounts Reconciliation and IPE
No Discussed.
No further updates until Q3.
Not Started
Annie
+
Carrie/Jim
-
11
Create function to attach supporting document
Team managers have provided the necessary information.  Vicky will discuss with IT regarding role, function, etc.
Gathering Info
Vicky
+
Mona
21/05/25
12
Issue Credit Note process
The documentation (BRD) has been done, and BU has given the feedback.
Auditor concerned that there is gap between PowerApp and JDE.  Annie will discuss with IT on May 12.
Awaiting Review
Annie
+
Ops Team
12/05/25
13
AR Settlement Process
The demonstration of Blackline has been scheduled on May 21.
Also, will schedule a demo session for JDE Settlement function with AR Finance – German.
Gathering Info
Fan
+
TBA
21/05/25
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
Amy informed that the internal approval of setting up the bank account is nearly completed.
Susan Zhou of Legal is handling the company registration in China.
No transactions are to be processed in JDE until the company registration is formally completed.
AOB 2
Discount line (purchasing):
Carrie will check the existing policies and discuss with Cindy Yuen the impacts.
AOB 3
JDE Function “Scroll to End”
Currently, this function is not available to all roles.  Team managers will assess the situation and provide details to Vicky.
Agenda for next meeting
Next meeting May 22nd 2025.  Process Lead will provide an update of projects.
Meeting closed at 11:00am