Minutes
China Capability Centre – MCHM Finance Team
Date/Time
29th April 2025, 3:00pm
Location
Meeting Room 4, and Online – Ms Team
Chairperson
Annie Cheung
Attendees
China - Shi, Amy (Senior Finance Manager)
China - Kang, Shuzhe (Finance Control & Accounting Manager)
Macau - Lok, Mona Mei Fong (Finance Manager)
Hong Kong - Lau, Cheuk Ming (Finance Director)
Hong Kong - Fan, Cheuk Wing (Manager - Credit Control and Collection)
Hong Kong - Lam, Man Ling Carrie (Accounting Manager – GL)
Hong Kong - Chiang, Cindy (Accounting Manager – AP)
Hong Kong - Ng, Vicky (Secretary)
Asia - Wu, Eric (Senior Manager, FP&A)
Apologies
N/A
Guests
N/A
Project Progress Updates
Progress Status
Number of Projects
Not Started
5
In Progress
3
Completed
0
On Hold
3
Awaiting review
2
DISSUSSION POINTS
Discussed Points
Description
Responsible Person
Item 1,4 and 7
AP process improvement
Status: ON HOLD
These projects will be reassessed in August 2025, following the "Source to Pay" workshops as part of the APi ExCAL program.
Notes:  ExCAL is a business-led program to better support our leaders and serve the business so we can reach our strategic goals and enable the success of branch and field leaders.
Item 1:  Cindy + Jim
Item 4:  Mona + Jim
Item 7:  Annie + Jim
Item 2
Subcontractors' invoices Online Approval Workflow
Status: Awaiting Review
The Business Requirements Document (BRD) has been drafted and is awaiting feedback.
Cindy + Jim
Item 5 and 6
Standardize COA maintenance and upload data to OneStream process
Status: In Progress
Documentation is in progress, and the agreed process is being finalized between MCHM
Mona + Carrie
Item 9
Automatically OTC10 report preparation process
Status: In Progress
Awaiting budget approval.
Eric + Pingie
Item 11
Create function to attach supporting document
Status: Gathering Information
Waiting for team managers to provide necessary information.
Vicky + Mona
Item 12
Issue Credit Note process
Status: Awaiting Review
The Business Requirements Document (BRD) has been drafted and is awaiting feedback.
Annie + Operation Team
Item 13
AR Settlement Process
Status: Gathering Information
Waiting for the vendor to schedule a demonstration.
Note: A demonstration was received from Chubb UK showcasing best practices for using Blackline for AR settlement
Fan + TBA
Item 3, 8 and 10
Create New Customer Account
Credit Hold Review
Standardize and Centralize process for Accounts Reconciliation and IPE
Status:  Not Started
Did not discuss in the meeting.
Item 3:  Fan + TBA
Item 8:  Fan + TBA
Item 10:  Annie + Carrie/Jim
ANY OTHER BUSINESS
AOB 1
Update the CCC Business Case (BC).
The BC was approved last week (eCAR).
Amy will continue establishing the entity in China under Shanghai entity.
AOB 2
Update the relocation of Macau Office.
Agenda for next meeting
Next meeting May 7th 2025.  Process Lead will provide an update of projects.
Meeting closed at 14:50pm